How we hold your data

BU uses an electronic record system called Raisers’ Edge (RE) to host core alumni and supporter / prospective supporter records.  RE is hosted on a secure server within BU’s network. There is a record for each individual in relation to their relationship with BU. The information held within RE includes basic contact and study details, imported at the point of graduation; information about any donations or pledges to the University including Gift Aid; volunteering within BU; information about any grants from the Fundraising & Alumni Relations department you received (which may include details of funded internships); your communications preferences (if you have told us); notes from meetings you have had with members of the Fundraising & Alumni Relations department; job title and role. We also hold equality monitoring information (if you have provided this via our online Alumni details form). This includes data relating to ethnicity, religion or belief, sexual orientation, sexual identity and disability and is used to help us understand the diversity of our alumni community and improve the inclusiveness of our activities. RE is accessible to BU staff to the extent they require access for the purposes of their role within BU.

Your personal data may also be held in electronic and/or hard copies within files and email folders in individual BU administration departments.  This includes information held by our Finance and Legal and Corporate Governance teams in relation to the services they provide.