The Students Expenses Policies have been reviewed and approved by the University Executive Team (UET). This policy applies to students who have authorisation to be reimbursed for allowable travel and/or expenses incurred whilst carrying out learning and research duties in support of BU activities.
The key changes from the previous policy include:
Increases in hotel accommodation rates and subsistence rates, as detailed below - this applies to expensed receipts only. If in exceptional circumstances, receipts cannot be provided then any claim will be capped at the maximum allowance permitted by HMRC, which is currently at the rates of the previous policy, as below.
Additional clarity for many categories, particularly those concerning use of own vehicle and hire cars (s5.1 and s5.2); exceptional circumstance approval procedures (s5, s6.1 and s7); and the application of maximum subsistence thresholds (s12.1).
The migration to electronic expense form claims and a definition for the term “reasonable” expenses.
Petty cash is no longer available.
The full updated Student Expenses Policy document can be found on SharePoint. These policies are effective from Friday 1 March 2024.
